Sample Church Fundraising and Communication Letters [Free]

Now that you’ve gathered a few tips and know a little bit more about how to draft the perfect church fundraising letter and the perfect church newsletter, it’s time to dive into some prime examples.

You may feel free to copy and paste these sample letters into your own word processor and edit them as you see fit.

The more personal you make your letters, the better. Add in a special detail here and there to make each letter all your own. 

These letters are meant to get you off the ground. Where you go from there is entirely up to you!

There are two sample letters laid out for you below.

Our first free sample letter is a mock letter from a pastor at the Universal Church based in Albuquerque, NM.


Sample Special Project Fundraising Letter

Dear [Church Member’s Name],

Greetings! We sincerely hope this letter finds you well and that you’ve had a relaxing, blessed holiday season. Because you’re an important part of our family, we thought you would like to know what we are planning for this new year.

As you may know, our church family is growing. Just like any growing family, the more members you have, the more room you need. We’re pleased to invite you to be an important part of the process.

This Sunday afternoon, the Universal Church of Albuquerque is hosting a special event to help fundraise for the brand new atrium. How blessed are we that we have so many members like you that we need to build an entirely new structure?

It’s our greatest hope that you’ll be able to join us Sunday the 10th from 12:30 pm [right after the 11 am service] until 4 pm for a family fun carnival! Snacks and drinks will be provided by the women’s ministry. The only thing you need to bring is your sense of adventure!

Admission is free, but of course, willing donations are always accepted.

If you have any questions about the event or the atrium, please feel free to reach out to our special projects coordinator, Jennifer Thomas at (555) 010-1011 or email her at

As always, have a blessed day. We hope to see you Sunday!

His Clay,

[Pastor’s Signature]

Pastor’s Name

The second free sample letter comes to you courtesy of another pastor from a non-denominational church in New Mexico.

Sample Church Letter of Welcome

Dear [Church Visitor’s Name]

Welcome! I am just so glad that you chose to worship with us this past Sunday. However God led you to us, we are so thankful that you decided to come in and stay a while.

I truly believe that God has called us to do amazing things through our ministry, and the proof is in new visitors like you. It’s our hope that our message on Sunday spoke to you in a profound way…and that our singing voices didn’t scare you away!

On a more serious note, we would love to invite you to join us again this Sunday. We have a really meaningful message that we’d like to share with you.

So take another chance and worship with us again this weekend. After our 11 am service, Assistant Pastor Smith and I will be grilling up some hamburgers and hotdogs–you won’t want to miss them, trust me!

Also, feel free to stop by anytime to have a personal chat with me. I’m more than happy to answer any questions you may have about the church or any other questions you happen to have.

If there’s anything you need, New Hope Non-Denominational is here with open hearts and helping hands.

Looking forward to praising Jesus with you this Sunday!

Eternally blessed,

[Pastor’s Signature]

Pastor’s Name

PS: I’ve included a New Hope Non-denominational Visitor Card. If you would be so kind as to give us some feedback, we would greatly appreciate it. We are always looking for better and more effective ways to meet people’s needs. Thank you!

As you can see, these letters are short, but they each get their points across. 


[highlight dark=”no”]To make the most of these free sample letters, you should be sure to: [/highlight]


  • Customize the letter to fit your church’s needs.
  • Personalize the way you address each church member that you send the letters to.
  • Have each letter printed on nice stationery.
  • Choose an appropriate envelope.
  • Have each letter personally signed by your pastor (or at least someone in your church’s leadership).

If you’re wanting to include a way for your congregation members to donate to your special project, make sure you include a return envelope, preferably with your address already scrawled on the front and a stamp for good measure!

We hope these letters serve you well! 

Learn more about church fundraising with the following additional resources:

  • Church Fundraising Ideas. Looking for a fundraising idea so that you can put these church letters to use? You’re in luck! We’ve got a list chock-full of ideas to help you raise more money.
  • Types of Church Fundraising Letters. If you’re looking for more fundraising letters, we have an entire article on 8 types of fundraising letters for practically every situation.
  • Church Newsletters.  A newsletter is the perfect way to share updates on the church as well as information on fundraising events. Learn how to create an effective newsletter for your congregation.


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